What You Need To Organize For The Wedding Day With The Venue Manager

Getting ready for the wedding day?

That’s great! We wrote this piece for you to understand the importance of a good communication with your venue manager before the wedding day. The Venue Manager is usually a point of liaison between the couple and the on-site operations team. He is the person that gave you the tour of the venue, reviewed the contractual details, and sold you the wedding package.

In theory, the manager supervises the many departments and the staff that plays a part in making the wedding a successful event. Usually after the contract is signed, your wedding details get passed over to the Maitre D’ who will be there day of.


Finalize the venue booking and sign the contract with your terms & conditions (make sure the T&Cs suit your needs- see below)

The contract for renting the wedding venue is very important. Make sure you have read and comprehend all of it`s terms and conditions. Best is to request more information or renegotiate the contract if you did not understand it.

Make sure you both agree on the payment schedule, what kind of deposits are required, when is the last possible date that changes can be made, the cancellation policy, restrictions such as parking, noise or decorations (candles for example), restrictions for the photographer in terms of flash usage, the vendors you use and when can they arrive for setup (outside vendors), at what time the guests will have to leave the venue, who is responsible for setting up and tearing down the decor, pricing for alcohol and catering, the consequences for not fulfilling the food and beverage minimum and the list can go on.

Discuss accommodation & parking needs for your guests

Some wedding venues may have little or no parking area. This depends much on the type of venue and location. When you start searching for a wedding venue remember to ask how ample the parking space is and if the guests will be charged for parking.

Discuss about the dining menu (on site or external catering)

Another major wedding cost is food. In general, the catering bill accounts for 50 percent of the wedding budget. Before booking a venue you will need to ask if there is an in-house caterer ? If not, you can ask the venue coordinator for a recommendation or about limitations on which outside caterers are permitted (some venues only accept a caterer for the wedding cake).

Nowadays couples can choose from a variety of menus for the reception meals. The most used serving styles for a wedding are: a sit-down dinner, a buffet, food stations, family-style or cocktail-style reception. Each style has it`s advantages or disadvantages and your budged might influence the style you will take at your wedding.

Resource: Wedding Venue South Coast

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